Guidelines

1101    Request for Statutory Invention Registration (SIR) [R-11.2013]

Only requests for a statutory invention registration filed prior to March 16, 2013 are timely. Requests for a statutory invention registration filed on or after March 16, 2013 will not be treated as the provisions of pre-AIA 35 U.S.C. 157  were repealed on March 16, 2013, effective for any request filed on or after that date. See §3(e) of the America Invents Act. Guidance on requests filed before March 16, 2013 may be found in the ninth revision of the Eighth Edition of the MPEP published August 2012. The material in former MPEP §§ 1103-1109 is not repeated in this edition of the MPEP.

1102-1110    [Reserved]

1111    SIR Publication and Effect [R-11.2013]

(pre-2013-03-16) 37 C.F.R. 1.297   Publication of statutory invention registration.

  • (a) If the request for a statutory invention registration is approved the statutory invention registration will be published. The statutory invention registration will be mailed to the requester at the correspondence address as provided for in § 1.33(a). A notice of the publication of each statutory invention registration will be published in the Official Gazette.
  • (b) Each statutory invention registration published will include a statement relating to the attributes of a statutory invention registration. The statement will read as follows:

    A statutory invention registration is not a patent. It has the defensive attributes of a patent but does not have the enforceable attributes of a patent. No article or advertisement or the like may use the term patent, or any term suggestive of a patent, when referring to a statutory invention registration. For more specific information on the rights associated with a statutory invention registration see 35 U.S.C. 157.

Published SIRs are sequentially numbered in a separate "H" series, starting with number "H1". For a description of the "kind codes" used on other documents published by the U.S. Patent and Trademark Office, see MPEP § 901.04(a).

In accordance with pre-AIA 35 U.S.C. 157(c) , a published SIR will be treated the same as a U.S. patent for all defensive purposes, usable as a reference as of its filing date in the same manner as a patent. A SIR is a "constructive reduction to practice" under pre-AIA 35 U.S.C. 102(g)  and "prior art" under all applicable sections of 35 U.S.C. 102  including 35 U.S.C. 102(a)(2)  and pre-AIA 35 U.S.C. 102(e). SIRs are classified, cross-referenced, and placed in the search files, disseminated to foreign patent offices, stored in U.S. Patent and Trademark Office computer data bases, made available in commercial data bases, and announced in the Official Gazette.

The waiver of patent rights to the subject matter claimed in a statutory invention registration takes effect on publication ( pre-AIA 37 CFR 1.293(c) ) and may affect the patentability of claims in related applications without SIR requests, such as divisional or other continuing applications, since the waiver of patent rights is effective for all inventions claimed in the SIR and would effectively waive the right of the inventor to obtain a patent on the invention claimed in the same application or on the same invention claimed in any other application not issued before the publication date of the SIR. If an application containing generic claims is published as a SIR, the waiver in that application applies to any other related applications to the extent that the same invention claimed in the SIR is claimed in the other application. Examiners should apply standards similar to those applied in making "same invention" double patenting determinations to determine whether a waiver by an inventor to claims in a SIR precludes patenting by the same inventor to subject matter in any related application. If the same subject matter is claimed in an application and in a published statutory invention registration naming a common inventor, the claims in the application should be rejected as being precluded by the waiver in the statutory invention registration. A rejection as being precluded by a waiver in a SIR cannot be overcome by a terminal disclaimer.

The holder of a SIR will not be able to file a reissue application to recapture the rights, including the right to exclude others from making, using, selling, offering to sell, or importing the invention, that were waived by the initial publication of the SIR.

1112-1119    [Reserved]

1120    Eighteen-Month Publication of Patent Applications [R-07.2022]

35 U.S.C. 122   Confidential status of applications; publication of patent applications.

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  • (b) PUBLICATION.—
    • (1) IN GENERAL.—
      • (A) Subject to paragraph (2), each application for a patent shall be published, in accordance with procedures determined by the Director, promptly after the expiration of a period of 18 months from the earliest filing date for which a benefit is sought under this title. At the request of the applicant, an application may be published earlier than the end of such 18-month period.
      • (B) No information concerning published patent applications shall be made available to the public except as the Director determines.
      • (C) Notwithstanding any other provision of law, a determination by the Director to release or not to release information concerning a published patent application shall be final and nonreviewable.
    • (2) EXCEPTIONS.—
      • (A) An application shall not be published if that application is—
        • (i) no longer pending;
        • (ii) subject to a secrecy order under section 181 ;
        • (iii) a provisional application filed under section 111(b); or
        • (iv) an application for a design patent filed under chapter 16.

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37 C.F.R. 1.211   Publication of applications.

  • (a) Each U.S. national application for patent filed in the Office under 35 U.S.C. 111(a)  and each international application in compliance with 35 U.S.C. 371  will be published promptly after the expiration of a period of eighteen months from the earliest filing date for which a benefit is sought under title 35, United States Code, unless:
    • (1) The application is recognized by the Office as no longer pending;
    • (2) The application is national security classified (see § 5.2(c) ), subject to a secrecy order under 35 U.S.C. 181, or under national security review;
    • (3) The application has issued as a patent in sufficient time to be removed from the publication process; or
    • (4) The application was filed with a nonpublication request in compliance with § 1.213(a).
  • (b) Provisional applications under 35 U.S.C. 111(b) shall not be published, and design applications under 35 U.S.C. chapter 16, international design applications under 35 U.S.C. chapter 38, and reissue applications under 35 U.S.C. chapter 25 shall not be published under this section.
  • (c) An application filed under 35 U.S.C. 111(a)  will not be published until it includes the basic filing fee (§ 1.16(a)  or (c) ) and any English translation required by § 1.52(d). The Office may delay publishing any application until it includes any application size fee required by the Office under § 1.16(s)  or § 1.492(j), a specification having papers in compliance with § 1.52  and an abstract ( § 1.72(b) ), drawings in compliance with § 1.84, a "Sequence Listing" in compliance with §§ 1.821  through 1.825  (if applicable) for an application filed before July 1, 2022, a "Sequence Listing XML" in compliance with §§ 1.831  through 1.835  (if applicable) for an application filed on or after July 1, 2022, and the inventor's oath or declaration or application data sheet containing the information specified in § 1.63(b).
  • (d) The Office may refuse to publish an application, or to include a portion of an application in the patent application publication (§ 1.215 ), if publication of the application or portion thereof would violate Federal or state law, or if the application or portion thereof contains offensive or disparaging material.
  • (e) The publication fee set forth in § 1.18(d)  must be paid in each application published under this section before the patent will be granted. If an application is subject to publication under this section, the sum specified in the notice of allowance under § 1.311  will also include the publication fee which must be paid within three months from the date of mailing of the notice of allowance to avoid abandonment of the application. This three-month period is not extendable. If the application is not published under this section, the publication fee (if paid) will be refunded.

I.    IN GENERAL

With certain exceptions, nonprovisional utility and plant applications for patent filed on or after November 29, 2000 are published promptly after the expiration of a period of eighteen months from the earliest filing date for which a benefit is sought under title 35, United States Code (eighteen-month publication or pre-grant publication (PGPub)). See 35 U.S.C. 122(b). The Office will generally publish:

  • (A) utility and plant applications filed under 35 U.S.C. 111(a)  on or after November 29, 2000; and
  • (B) nonprovisional applications which entered the national stage after compliance with 35 U.S.C. 371  from an international application under 35 U.S.C. 363  filed on or after November 29, 2000 (regardless of whether the international application has been published by the International Bureau (IB) under PCT Article 21 in English).

The Office will not publish the following applications under 35 U.S.C. 122(b):

  • (A) Provisional applications filed under 35 U.S.C. 111(b) (for more information see subsection II. EXCEPTIONS below);
  • (B) Design applications filed under 35 U.S.C. 171;
  • (C) International design applications filed under 35 U.S.C. 385  ; and
  • (D) Reissue applications filed under 35 U.S.C. 251  (because reissue applications are not kept confidential under 35 U.S.C. 122(a) ).

Applications will be published after the expiration of a period of eighteen months from the earliest of: (1) the U.S. filing date; (2) the international filing date; or (3) the filing date of an earlier application for which a benefit is sought under 35 U.S.C. 119120121365, or 386. Applicants are encouraged to timely submit any desired priority and benefit claims to ensure that their applications will be published on time and to avoid the need to file a petition to accept unintentionally delayed priority or benefit claims under 37 CFR 1.55  or 1.78  and the surcharge set forth in 37 CFR 1.17(t). See MPEP § 211.04 and 214.02. Applications are normally published based on the application as filed and certain amendments. See MPEP § 1121. A proper continued prosecution application (CPA) for utility or plant patent filed on or after November 29, 2000 will be published based upon the application papers deposited on the filing date of the first prior application. (Note: CPA practice has been eliminated as to utility and plant applications effective July 14, 2003. See MPEP § 201.06(d).) Since a request for continued examination (RCE) under 37 CFR 1.114  is not the filing of a new application, filing an RCE will not cause an application filed before November 29, 2000 to be published. The Office will not mail a paper copy of the patent application publication to the applicant, but will mail a notice to the applicant indicating that the application has been published. See MPEP § 1127. Patent application publications are available on the USPTO website (www.uspto.gov ).

II.    EXCEPTIONS

An application will not be published if one of the following exceptions as set forth in 37 CFR 1.211  applies:

  • (A) The application is recognized by the Office as no longer pending; for information on express abandonment to avoid publication see 37 CFR 1.138(c)  and MPEP § 1125;
  • (B) The application is national security classified (see 37 CFR 5.2(c) ), subject to a secrecy order under 35 U.S.C. 181, or under national security review;
  • (C) The application has issued as a patent in sufficient time to be removed from the publication process; or
  • (D) The application was filed with a nonpublication request in compliance with 37 CFR 1.213(a). See MPEP § 1122-1124.

The Office will not publish applications that are recognized as no longer pending. See 37 CFR 1.211(a)(1). An application is not "recognized by the Office as no longer pending" when the period for reply (either the shortened statutory period for reply or the maximum extendable period for reply) to an Office action has expired, but the Office has not yet entered the change of status (to abandoned) of the application in the Office’s Patent Data Portal (PDP) system and mailed a notice of abandonment. An application will remain in the publication process until the Patent Data Portal system indicates that the application is abandoned. Once the Patent Data Portal system indicates that an application is abandoned, the Office will attempt to remove the application from the publication process and avoid dissemination of the application information.

Unless an applicant has received a notice of abandonment at least 4 weeks prior to the projected publication date, an applicant who wants to abandon the application to avoid publication must file a petition under 37 CFR 1.138(c)  to expressly abandon the application and avoid publication. See MPEP § 1125. An applicant who seeks to avoid publication by permitting an application to become abandoned (for failure to reply to an Office action) and passively waiting for the Office to recognize that the application has become abandoned bears the risk that the Office will not recognize that the application has become abandoned and change the status of the application in the Patent Data Portal system in sufficient time to avoid publication.

The Office will not publish applications that have issued as patents in sufficient time to be removed from the publication process. See 37 CFR 1.211(a)(3). If the pre-grant publication process coincides with the patent issue process, the Office will continue with the pre-grant publication process until a patent actually issues. This is because there are many instances in which the Office mails a notice of allowance in an application but the application does not issue as a patent in regular course (e.g., abandonment due to failure to pay the issue fee, or withdrawal from issue). Therefore, the Office will not discontinue the pre-grant publication process until a patent has actually issued. Since the Office cannot discontinue the pre-grant publication process during the last two to four weeks of the publication process, this will result in a few applications being issued as patents and subsequently being published as patent application publications.

The Office may refuse to publish an application, or to include a portion of an application in the publication, if publication of the application or portion thereof would violate Federal or state law, or if the application or portion thereof contains offensive or disparaging material. See 37 CFR 1.211(d). The Office may require a substitute specification to delete the portion of the application that would violate Federal or state law, or that contains offensive or disparaging material.

Converting a nonprovisional application to a provisional application will not avoid the publication of the nonprovisional application unless the request to convert is recognized in sufficient time to permit the appropriate officials to remove the nonprovisional application from the publication process. The Office cannot ensure that it can remove an application from the publication process or avoid publication of application information any time after the publication process for the application has been initiated. Technical preparations for publication of an application generally begin four months prior to the projected publication date. The projected publication date is indicated on the filing receipt for the patent application.

III.    APPLICATION MUST BE COMPLETE

In accordance with 37 CFR 1.211(c), publication will not occur or will be delayed in certain circumstances. The Office will not publish an application until the application includes:

  • (A) the basic filing fee; and
  • (B) an English translation if the application is in a language other than English.

The Office may delay publication until the application includes:

  • (A) any application size fee required by the Office under 37 CFR 1.16(s)  or 37 CFR 1.492(j);
  • (B) a specification in compliance with 37 CFR 1.52;
  • (C) an abstract in compliance with 37 CFR 1.72(b);
  • (D) drawings (if any) in compliance with 37 CFR 1.84;
  • (E) a "Sequence Listing" in compliance with 37 CFR 1.821  through 1.825  (if applicable) for an application filed before July 1, 2022;
  • (F) a "Sequence Listing XML" in compliance with 37 CFR 1.831  through 1.835  (if applicable) for an application filed on or after July 1, 2022; and
  • (G) an oath or declaration or an application data sheet containing the information specified in 37 CFR 1.63(b).

If an application does not contain the content specified in 37 CFR 1.211(c)  and papers or drawings of sufficient quality to create a patent application publication by eighteen months from the earliest filing date for which benefit is claimed, the Office will publish the application as soon as practical after these deficiencies are corrected. For example, publication of the patent application publication may be delayed if the application papers submitted on the filing date of the application do not include the content needed (e.g., an abstract or the information specified in 37 CFR 1.63(b)  in an oath or declaration or an application data sheet) or the specification (including claims) or drawings are not of sufficient quality to be used to create a patent application publication. In such a situation, the Office will issue a preexamination notice requiring a substitute specification or replacement drawings. The applicant’s reply (e.g., substitute specification or replacement drawings) to the notice will be used for creating the patent application publication. If the application on filing includes papers that are of sufficient quality to create the publication, the Office will publish the application using the originally filed application papers.

Applicants who attempt to delay publication by intentionally delaying the submission of the application content necessary for publication may encounter a reduction in any patent term adjustment under 35 U.S.C. 154(b). See 35 U.S.C. 154(b)(2)(C)(ii)  and 37 CFR 1.704(b).

IV.    PROJECTED PUBLICATION DATE

Once the application is complete, the Office will provide applicants the projected publication date of the application on a filing receipt. The projected publication date normally will be the later of: (1) eighteen months from the earliest filing date claimed; or (2) fourteen weeks from the mailing date of the filing receipt. The publication process takes about fourteen weeks. Publication occurs on Thursday of each week.

Applicants should carefully and promptly review their filing receipts. Applicants should promptly file a request for corrected filing receipt if the information on the filing receipt needs to be corrected. In addition, applicants should contact the Application Assistance Unit (see MPEP § 1730) if the projected publication date is incorrect or if a projected publication date has been assigned to an application that should not be published. Applicants should also promptly check any priority or benefit claims provided on the filing receipt and timely file or correct any priority or benefit claims if the filing receipt does not include the desired claims or includes incorrect claims. If the information is incorrect, Applicants should promptly file a request for corrected filing receipt to assist the Office in quickly processing the change prior to export of the application to the publisher. This will avoid the need to file a petition under 37 CFR 1.55  or 1.78  to accept unintentionally delayed claims and the surcharge under 37 CFR 1.17 (t). See MPEP § 211.04 and 214.02. Furthermore, if the corrections are not recognized by the Office before the technical preparation for publication has begun, the Office cannot change the projected publication date and include the corrections in the publication.

1121    Content of a Patent Application Publication [R-07.2022]

37 C.F.R. 1.215  Patent Application Publication

  • (a) The publication of an application under 35 U.S.C. 122(b)  shall include a patent application publication. The date of publication shall be indicated on the patent application publication. The patent application publication will be based upon the specification and drawings deposited on the filing date of the application, as well as the application data sheet and/or the inventor's oath or declaration. The patent application publication may also be based upon amendments to the specification (other than the abstract or the claims) that are reflected in a substitute specification under § 1.125(b), amendments to the abstract under § 1.121(b), amendments to the claims that are reflected in a complete claim listing under § 1.121(c), and amendments to the drawings under § 1.121(d), provided that such substitute specification or amendment is submitted in sufficient time to be entered into the Office file wrapper of the application before technical preparations for publication of the application have begun. Technical preparations for publication of an application generally begin four months prior to the projected date of publication. The patent application publication of an application that has entered the national stage under 35 U.S.C. 371  may also include amendments made during the international stage. See paragraph (c)  of this section for publication of an application based upon a copy of the application submitted via the Office electronic filing system.
  • (b) The patent application publication will include the name of the assignee, person to whom the inventor is under an obligation to assign the invention, or person who otherwise shows sufficient proprietary interest in the matter if that information is provided in the application data sheet in an application filed under § 1.46. Assignee information may be included on the patent application publication in other applications if the assignee information is provided in an application data sheet submitted in sufficient time to be entered into the Office file wrapper of the application before technical preparations for publication of the application have begun. Providing assignee information in the application data sheet does not substitute for compliance with any requirement of part 3  of this chapter to have an assignment recorded by the Office.
  • (c) At applicant's option, the patent application publication will be based upon the copy of the application (specification, drawings, and the application data sheet and/or the inventor's oath or declaration) as amended, provided that applicant supplies such a copy in compliance with the Office electronic filing system requirements within one month of the mailing date of the first Office communication that includes a confirmation number for the application, or fourteen months of the earliest filing date for which a benefit is sought under title 35, United States Code, whichever is later.
  • (d) If the copy of the application submitted pursuant to paragraph (c) of this section does not comply with the Office electronic filing system requirements, the Office will publish the application as provided in paragraph (a) of this section. If, however, the Office has not started the publication process, the Office may use an untimely filed copy of the application supplied by the applicant under paragraph (c) of this section in creating the patent application publication.

Pre-AIA 37 C.F.R. 1.215   Patent application publication

  • (a) The publication of an application under 35 U.S.C. 122(b)  shall include a patent application publication. The date of publication shall be indicated on the patent application publication. The patent application publication will be based upon the specification and drawings deposited on the filing date of the application, as well as the executed oath or declaration submitted to complete the application. The patent application publication may also be based upon amendments to the specification (other than the abstract or the claims) that are reflected in a substitute specification under 37 CFR 1.125(b), amendments to the abstract under 37 CFR 1.121(b), amendments to the claims that are reflected in a complete claim listing under § 1.121(c), and amendments to the drawings under 37 CFR 1.121(d), provided that such substitute specification or amendment is submitted in sufficient time to be entered into the Office file wrapper of the application before technical preparations for publication of the application have begun. Technical preparations for publication of an application generally begin four months prior to the projected date of publication. The patent application publication of an application that has entered the national stage under 35 U.S.C. 371  may also include amendments made during the international stage. See paragraph (c) of this section for publication of an application based upon a copy of the application submitted via the Office electronic filing system.
  • (b) If applicant wants the patent application publication to include assignee information, the applicant must include the assignee information on the application transmittal sheet or the application data sheet (§ 1.76 ). Assignee information may not be included on the patent application publication unless this information is provided on the application transmittal sheet or application data sheet included with the application on filing. Providing this information on the application transmittal sheet or the application data sheet does not substitute for compliance with any requirement of part 3 of this chapter to have an assignment recorded by the Office.
  • (c) At applicant’s option, the patent application publication will be based upon the copy of the application (specification, drawings, and oath or declaration) as amended, provided that applicant supplies such a copy in compliance with the Office electronic filing system requirements within one month of the mailing date of the first Office communication that includes a confirmation number for the application, or fourteen months of the earliest filing date for which a benefit is sought under title 35, United States Code, whichever is later.
  • (d) If the copy of the application submitted pursuant to paragraph (c) of this section does not comply with the Office electronic filing system requirements, the Office will publish the application as provided in paragraph (a) of this section. If, however, the Office has not started the publication process, the Office may use an untimely filed copy of the application supplied by the applicant under paragraph (c) of this section in creating the patent application publication.

A patent application publication includes a front page containing information similar to that contained on the front page of a patent, the drawings (if any), and the specification (including claims). The patent application publication will generally be based upon the following:

  • (A) The patent application papers and drawings deposited on the filing date of the application;
  • (B) The executed oath or declaration submitted to complete the application and/or application data sheet for applications filed on or after September 16, 2012; and
  • (C) Any subsequently filed application papers and drawings submitted in reply to a preexamination notice requiring a title and abstract in compliance with 37 CFR 1.72, application papers in compliance with 37 CFR 1.52, drawings in compliance with 37 CFR 1.84, a "Sequence Listing" in compliance with 37 CFR 1.821  through 1.825  (for applications filed before July 1, 2022), or a "Sequence Listing XML" in compliance with 37 CFR 1.831  through 1.835  (for applications filed on or after July 1, 2022).

I.    AMENDMENTS

The patent application publication may also be based upon amendments that expedite the publication process, provided that such amendments are submitted in sufficient time to be entered into the application file before technical preparations for publication of the application have begun (generally four months prior to the projected publication date). While the Office will attempt to use the amendments submitted by applicants, applicants are not entitled to have the amendments used in the publication. For example, the patent application publication may also be based upon the following amendments because they are in formats useable for publication:

  • (A) Amendments to the specification that are reflected in a substitute specification under 37 CFR 1.125(b);
  • (B) An amendment to the abstract under 37 CFR 1.121(b);
  • (C) Amendments to the claims that are reflected in a complete claim listing under 37 CFR 1.121(c); and
  • (D) Amendments to drawings under 37 CFR 1.121(d).

The patent application publication of an application that has entered the national stage under 35 U.S.C. 371  may also include amendments made during the international stage, such as: amendments under Article 34  and 19; rectifications; corrections of physical defects under PCT Rule 26; and an abstract rewritten by the International Searching Authority.

If an applicant wants the publication to include drawings other than those submitted with the application as filed (e.g., better quality or amended drawings), applicant may file the replacement drawings in sufficient time to be entered into the application file before four months prior to the projected publication date. The Office cannot guarantee that the latest amendment or any particular amendment will be included in the patent application publication. If applicant wishes to have the patent application publication be based upon a copy of the application (specification, drawings and oath or declaration) as amended, applicant must supply such a copy via the USPTO patent electronic filing system, e.g., set forth in the Legal Framework for Patent Electronic System within one month of the mailing date of the first Office correspondence (e.g., filing receipt) including a confirmation number for the application or fourteen months of the earliest filing date for which a benefit is sought under title 35, United States Code, whichever is later (see 37 CFR 1.215(c)  and Assignment of Confirmation Number and Time Period for Filing a Copy of an Application by EFS for Eighteen-Month Publication Purposes, 1241 Off. Gaz. Pat. Office 97 (December 12, 2000)). See also III. AMENDED APPLICATION FILED VIA THE USPTO PATENT ELECTRONIC FILING SYSTEM, below. The Office will use the electronic copy provided by the applicant to create the publication. A proper continued prosecution application (CPA) filed on or after November 29, 2000 (but before July 14, 2003) will be published based upon the application papers deposited on the filing date of the first prior application.

Applicants may review the bibliographic information contained in the Office’s database, and application papers that have been scanned into the Image File Wrapper system, via Patent Center or the Private Patent Application Information Retrieval (PAIR) system. Applicants should bring any errors to the Office’s attention before technical preparations for publication of the application have begun (generally four months prior to the projected publication date).

Due to the high cost and limited usefulness of printed paper or composed electronic image versions of lengthy nucleotide and/or amino acid sequences, "Sequence Listings" (for applications filed before July 1, 2022) and "Sequence Listing XMLs" (for applications filed on or after July 1, 2022) which are at least 600 Kb (about 300 typed pages) are not printed with the paper and composed electronic image (page image) versions of patents and patent application publications. It is noted that a "Sequence Listing XML" file is transformed from an XML file to an ASCII plain text file, and the ASCII plain text file size is used to determine if the "Sequence Listing XML" is a lengthy "Sequence Listing XML." Lengthy "Sequence Listings" or "Sequence Listing XMLs" will be published only in electronic form on the USPTO sequence homepage (https://seqdata.uspto.gov ). The patent or patent application publication will include a statement that the patent or application contains a lengthy "Sequence Listing" or "Sequence Listing XML" section (as applicable) and a hyperlink to the webpage containing the "Sequence Listing" or "Sequence Listing XML". See MPEP §§ 2419 et seq. and 2435.

A.    Avoid Filing Preliminary Amendments

Applicants should not file any preliminary amendment with the application. Submitting applications without any accompanying preliminary amendment reduces the processing required of the Office, and will help to ensure that patent application publications are printed correctly.

A preliminary amendment that is present on the filing date of the application is part of the original disclosure of the application under 37 CFR 1.115(a)(1). The Office will include such a preliminary amendment that is present on the filing date of the application in the patent application publication. If the preliminary amendment that is present on the filing date of the application is not in a format that is useable for publication, the Office will issue a notice requiring the applicant to submit the amendment in a format useable for publication. Generally, a substitute specification (excluding claims) is required for any preliminary amendments to the specification (other than the claims) that are present on the filing date of the application. Even though a substitute specification is a useable format for publication, applicant should not file a substitute specification with the application because the application size fee will be calculated based on the application papers including the clean version and marked-up version of the substitute specification.

To avoid submitting preliminary amendments, applicants should incorporate any desired amendments into the text of the specification including a new set of claims, even where the application is a continuation or divisional application of a previously-filed patent application. In such a continuation or divisional application, a new specification (e.g., reflecting amendments made in the parent application) may be submitted together with a copy of the oath or declaration from the previously filed application so long as no new matter is included in the specification. See 37 CFR 1.63(d)(1)(iii). The specific reference to the prior application required by 35 U.S.C. 119(e)  or 120  and 37 CFR 1.78(a)  in applications filed before September 16, 2012 can be submitted in an application data sheet (ADS) rather than in a preliminary amendment to the first sentence(s) of the specification. Such references in applications filed on or after September 16, 2012 may only be made in an ADS. If the specific reference is submitted in a preliminary amendment, however, a substitute specification will not be required if the preliminary amendment only adds or amends a benefit claim.

B.    Requests for Republication to Correct Errors

Applications with poor quality text, which may be acceptable for scanning and examination purposes, may lead to errors in the patent application publication. Correction of these errors and inclusion of any desired amendments into the text of the originally-filed specification and drawings will only occur if applicant files a request for republication under 37 CFR 1.221(a). They will not be corrected by the Office in a corrected publication under 37 CFR 1.221(b). See MPEP § 1130.